Main responsibilities

EVENT LOGISTICS SUPPORT

• Coordinate to prepare necessary materials and supplies (POSM, technical equipment, venue booking,…)
• Manage the event inventory, including inventory counting, and transporting materials to event locations.
• Assist in setting up and organizing event areas such as backdrop, POSM, decorations, ….
• Ensure all logistical aspects like sound, food, and beverages are ready before the event starts.
• Internal order: Ensure constant communication between the accounting team, warehouse team, vendors, and project lead. Generate the cost for the order and process internal shipment for the event.
• Implement other tasks at line manager assigned.

PAYMENT AND ADMINISTRATIVE SUPPORT

• Collect and verify invoices and documents related to event expenses.
• Liaise with vendors to confirm services, submit and follow up all PR/PO/AFP to ensure process payments on time.
• Maintain and report event expenses to ensure adherence to the approved budget and current process.

Requirements

• Bachelor’s Degree in Marketing or related field 
• Good at English communication
• At least 1-2 years of experience in Marketing field.
• Strong understanding and knowledge of Brand Strategies in Vietnam. 
• Basic understanding of budgeting and financial management for events.
• Strong organizational and time management skills.
• Detail-oriented with excellent document and payment handling abilities.
• Effective communication skills and ability to coordinate with stakeholders.
• Willingness to travel and work overtime when needed